Dutch Fall Festival 2009
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Dear Fall Festival Vendor,
We are pleased to inform you that the 35th annual Aaronsburg Dutch Fall Festival will be held on
Saturday and Sunday October 3rd&4th, 2009 from 10am to 5 pm. We welcome your participation
and will do everything possible to ensure a successful festival for vendors and visitors alike. All
vendors are welcome to send their URL to us and we will list them on our website Aarosburgcivicclub.
org.
The Fall Festival Committee has simplified our pricing structure as requested by our vendors
please see the attached reservation sheet for details. If you are a returning vendor, we will make
every effort to assign the same preferred location to you, provided your contract and money are
postmarked by June 1, 2008. Contracts received after that date, are not guaranteed their preferred
location. If you would like to change your location please note that on your vendor contract. New
vendors will be assigned on a first-come first- served basis. Vendor check in will be held on Friday
October2, 2009 from 5:00 to 8:00 pm and Saturday October 3, 2009 from 5:30 to 9:00 am.
In order to make our festival a successful event, we ask you to please read, respect and be
willing to comply with the following rules:
1. The Festival takes place outside, rain or shine; therefore, no refunds are available.
2. No Alcoholic beverages are permitted.
3. All pets must to be on a leash, or crated at all times. You are responsible for cleaning up after
your pet.
4. Exhibit booths are the responsibility of the vendor. This includes tables, chairs, set up and
take down. In addition, vendors are responsible for any loss, damage they cause to homeowners
property.
5. The Dutch Fall Festival and / or Haines Township are not responsible for any loss, damage or
injury that may occur.
6. Trash bags will be given to vendors. Please bag your trash and place in the trash bins
throughout the town.
7. Recycling of plastic, aluminum, glass and corrugated cardboard is strongly encouraged.
8. Due to the volume of out of town visitors who travel to our festival we have limited parking
spaces. Under most circumstances you may have approximately a five minute walk your parking spot
to your booth. If you have special concerns about your parking, please indicate in the “notes”
section of your vendor contract. We will make every effort to accommodate you needs. *Please
note: no cars will be permitted to park on Rte. 45 except during designated loading and unloading
times. The police have safety concerns and will be patrolling and ticketing violators this year.
Please return the attached form with your payment to reserve your booth location. Please feel free
to contact us at dff@aaronsburgcivicclub.org with “vendor request” in the subject line or call (814)
349 - 8808.
Thank You,
2009 Dutch Fall Festival Committee
Dutch Fall Festival
October 3 & 4 2009
Aaronsburg, PA
Vendor Reservation
Please make checks payable to the “Aaronsburg Civic Club” in the amount listed below.
Mail your form and payment to: Aaronsburg Civic Club, PO BOX 286, Aaronsburg, PA 16820
Name or Organization: _________________________________________ Date:____________________
Contact Person: ________________________________________________________________________
Address: _____________________________________________________________________________
City:___________________________ ____________________________State:_________ Zip:_________
Email Address: ________________________________________________________
Your Website: (if you would like a link form our website provided FREE of charge):
_____________________________________________________________________________________
Phone: Day: (___)_______-_______________ Evening: (_____) _________- ______________
PA Sales Tax No. (Required): ________________________________________
Vehicle: Make____________________ Model___________________ License Plate No. ______________
Does your display include a trailer? __Y/N. If yes, specify dimensions ____________________________
Do you require parking for a trailer? __Y/N. If yes, specify dimensions ____________________________
Notes:
______________________________________________________________________________________
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Circle choice of day(s) and fee:
Single booth size is 10 ft. wide x 15 ft. deep (If you require a 20 ft. wide booth, the fee is double)
_____ Check to request a double booth
Saturday only— $40.00
Sunday only ---- $40.00
Saturday and Sunday--- $70.00
Please send your Reservation and Payment by June 20.
Please note: The Dutch Fall Festival Committee has the right not to renew your contract if you are in
violation of the forgoing rules.
We Look Forward to Seeing You at The 2009 Dutch Fall Festival!!
Vendors,
Please print and review the rules and expectations. Print, Complete and Mail the contract and
payment to P.O. Box 286 Aaronsburg, PA 16820. Thank you very much for your participation in
the 2008 Aaronsburg Dutch Fall Festival!