Vendors,
Please print and review the rules and expectations. Print, Complete and Mail the contract and
payment to P.O. Box 286 Aaronsburg, PA 16820. Thank you very much for your participation in
the 2010 Aaronsburg Dutch Fall Festival!
Dutch Fall Festival 2010
Dear Fall Festival Vendor,
We are pleased to inform you that the 36th annual Aaronsburg Dutch Fall Festival will be held
on Saturday and Sunday October 02 & 03, 2010 from 10am to 5 pm. We welcome your
participation and will do everything possible to ensure a successful festival for vendors and
visitors alike. All vendors are welcome to send their URL to us and we will list them on our
website Aarosburgcivicclub.org.
The Fall Festival Committee has changed the size of the vendor spaces this year to better
accommodate vendor tents. Please see the attached reservation sheet for details. If you are a
returning vendor, we will make every effort to assign the same preferred location to you,
provided your contract and money are postmarked by June 30, 2010. Contracts received after
that date is not guaranteed their preferred location. If you would like to change your location,
please note that on your vendor contract. New vendors will be assigned on a first-come first-
served basis. Vendor check in will be held on Friday October01, 2010 from 5:00 to 8:00 pm and
Saturday October 02, from 5:30 to 9:00 am. and Sunday October 03, 6 – 8 am.
In order to make our festival a successful event, we ask you to please read, respect and be
willing to comply with the following rules:
1. The Festival takes place outside, rain or shine; therefore, no refunds are available.
2. No Alcoholic beverages are permitted.
3. All pets must to be on a leash, or crated at all times. You are responsible for cleaning up
after your pet.
4. Exhibit booths are the responsibility of the vendor. This includes tables, chairs, set up
and takes down. In addition, vendors are responsible for any loss, damage they cause to
homeowners property.
5. The Dutch Fall Festival and / or Haines Township are not responsible for any loss,
damage or injury that may occur.
6. Trash bags will be provided to vendors. Please bag your trash and place in the trash
bins throughout the town.
7. Recycling of plastic, aluminum, glass and corrugated cardboard is strongly
encouraged.
8. Due to the volume of out of town visitors who travel to our festival we have limited parking
spaces. Under most circumstances you may have approximately a five minute walk from your
parking spot to your booth. If you have special concerns about your parking, please indicate in
the “notes” section of your vendor contract. We will make every effort to accommodate you
needs. *Please note: NO CARS will be permitted to park on or along Rte. 45 except during
designated loading and unloading times. All vehicles must be removed from Rte 45 unloading
area by 9:45 am. No loading of vehicles prior to 4:30 pm on show days. The police have safety
concerns and will be patrolling and ticketing violators this year.
Please return the attached form with your payment to reserve your booth location. Please feel
free to contact us at dff@aaronsburgcivicclub.org with “vendor request” in the subject line or
call (814) 777-8110.
Thank You,
2010 Dutch Fall Festival Committee
Dutch Fall Festival
October 02 & 03, 2010
Aaronsburg, PA
Vendor Reservation
Please make checks payable to the “Aaronsburg Civic Club” in the amount listed below.
Mail your form of payment to: Aaronsburg Civic Club, PO BOX 286, Aaronsburg, PA 16820
Name or Organization: _________________________________________ Date:
____________________
Contact Person:
________________________________________________________________________
Address:
_____________________________________________________________________________
City:___________________________ ________________________State:_________________ Zip:
____________
Email Address: ________________________________________________________
Your Website: (if you would like a link form our website provided FREE of charge):
_____________________________________________________________________
Phone: Day: (___)_______-_______________ Evening: (_____) _______-___________
PA Sales Tax No. (Required): ________________________________________
Vehicle: Make______________ Model______________ License Plate # ______________
Does your display include a trailer? __Y/N. If yes, dimensions __________________
Do you require parking for a trailer? __Y/N. If yes, dimensions ________________
Notes:
________________________________________________________________________________
_____________________________________________________________________
Circle choice of day(s) and fee:
Single booth size is 20 ft. wide x 15 ft. deep (If you require more than 20ft wide booth, the fee is
double for a double space)
_____ Check to request a double booth
Saturday only— $50.00
Sunday only ---- $50.00
Saturday and Sunday--- $80.00
Please send your Reservation and Payment by June 30, 2010 Please note: The Dutch Fall
Festival Committee has the right not to renew your contract if you in violation of the forgoing
rules.